Speaker and Poster Guidelines

Speaker and Poster Guidelines

Oral Presentations

AUDIO VISUAL

Basic audio visual will be provided as follows:

Data projector and screen (16:9 ratio)
Lectern and microphone
Wireless clicker for advancing PowerPoint slides

There will also be an audio-visual technician in the room to assist with loading your presentation and any last-minute technical checks.

SPEAKER PPT, HEADSHOT, AND BIO

Speaker PPT

Please bring your PPT (required in 16:9 format) on a USB to the registration desk before sessions begin in the morning or during catering breaks.

Headshot and Bio

Your biography and headshot has already been collected through the abstract submission process/registration form and will be published as is on the conference website.

If you have any changes please email Cherono at cherono@icebergevents.com.au with an updated copy.

ORAL PRESENTATION INSTRUCTIONS

Please check the event program to view the length of your presentation. It is important that you do not go over your allocated presentation time.

Videos are to be embedded in your slide rather than inputted as external links.

Note: PowerPoint presentations are required in 16:9 (widescreen) format. Please feel free to contact the team should you require assistance with ensuring your presentation is in this format.

PROGRAM

ON ARRIVAL

On arrival at the conference, please proceed to the registration desk to collect your name badge and meet with the Conference Organisers (Iceberg Events). Refer to the program page of the website to view the operating times of the registration desk.

All presenters are to see the AV Technical Director to provide their final presentation files. See the AV team at least 30 minutes before the first session of the day starts or during catering breaks. The AV team is available from the time registration desk opens (refer to the program for this information).

Please arrive at the stage area 15 minutes before your presentation. You'll meet with the session's chairperson to discuss introductions and equipment use. As a speaker, it's your responsibility to be in the session room on time.

Poster Presentations

ON ARRIVAL

If you have an accepted poster submission please adhere to the guidelines below. Posters will be allocated a dedicated space at the venue and will need to be positioned from 5pm on Thursday 10 September or before the Conference begins on Friday 11 September at 8:45am. The Event Staff will be on site from 7:45 am.

Guidelines / Tips

Poster size: PORTRAIT A0 (W 841mm x H 1189mm)
It is recommended you hand-carry your poster to the conference and are responsible for collecting your poster at the conclusion of sessions on Thursday 31 August. Please note any uncollected posters will be considered abandoned and disposed of accordingly.
We recommend the designated poster presenter/s (author or co-author) be present at the assigned space during the catering breaks to discuss the work presented.
Include the abstract title, author, co-author names, and your organisation
Use high-resolution photographs. Images should be at least 150 DPI at their printed size, please allow for this when scaling images. Most images taken from the internet will be 72 DPI, which is too low for printing.
Generally, it is best to use only 2 – 3 fonts this will make your poster easier to read. Headings are best in a font such as Arial and body text in a font like Times New Roman. As a general rule if you were creating a poster in A0 size you might have a heading at 70pt and body text might be at 24pt to 36pt depending on the amount of body text you have.
Do not use Pantone Colours as these are spot colours that are not printable on many systems, in a worst case scenario Pantone colours will print as a blank white space. From a design perspective, it is best to limit the number of colours on your poster to 3 to 4 colours (excluding those used in graphs).

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